| Accountable Officer |
in relation to an Agency means the Chief Executive (however described) of the Agency or a person who the Treasurer declares in writing to be the Accountable Officer for the purposes of the Financial Management Act. |
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| Across Government Contracts |
means whole of government or common use period contracts which have been established for certain Supplies that are commonly used throughout Government Agencies. |
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| Agency |
means a unit of government administration, or office or statutory corporation, stated in an Administrative Arrangements Order to be an Agency for the purposes of the Financial Management Act, and includes:
- the Power and Water Corporation and any other Government Owned Corporation (GOC), established pursuant to the Government Owned Corporations Act, until that GOC has a procurement policy approved pursuant to section 36 of the Government Owned Corporations Act
- where the case requires, a part or division (by whatever name called) of an Agency or a Government Business Division.
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| Agency Minister |
is the Minister who is allocated responsibility, in the Administrative Arrangements Order, for an Agency. |
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| Agency Procurement Management Plan |
is the annual procurement plan for an Agency developed in accordance with Procurement Direction PO3. |
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| Agency responsible for Procurement Policy |
the Agency allocated responsibility in the Administrative Arrangements Order for the administration of the Procurement Act. |
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| Agency Specific Period Contract |
is a Period Contract as defined in Procurement Direction PO2.
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| Alternative Quotation / Tender |
is a Quotation/Tender that provides an alternative solution to the technical requirement stated in a Request for Quotation/Tender. The alternative solution is not necessitated by the unavailability of specified materials or equipment and is not due to clarification of any ambiguity within the documents. |
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| Assessment Criteria |
means the Assessment Criteria that appears in all Request for Quotation / Tender documentation and form the basis, on which Quotations / Tenders will be assessed. |
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| Certificate of Exemption |
means a Certificate issued under Procurement Regulation 8, exempting an Agency from the requirement to invite public Tenders for a particular Procurement activity. |
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| Conditional Quotation/Tender |
is a Quotation / Tender where the Respondent / Tenderer has proposed changes to the conditions of Quotation / Tender or contract. |
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| Conforming Quotation/Tender |
means a Quotation / Tender that has been assessed, based on predetermined criteria, to be conforming. |
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| Contract |
means a written agreement for the provision of Supplies. This may be in the form of a Purchase Order, Notice of Acceptance, Service Agreement, Formal Instrument or similar. |
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| Contract and Procurement Services (CAPS) |
the division of the Department of Business and Employment which provides Procurement services, some of which are mandated, to Agencies. |
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| Contract Variations |
mean changes made to Contracts to take account of more recent or post award developments but which do not change the scope of the original contract. |
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| Contractor |
means a Supplier who has undertaken to provide Supplies under a Contract. |
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| eLodgement |
the lodgement of responses to the Northern Territory Government designated electronic system. |
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| Future Tender Opportunities |
is the vehicle through which Government brings to industry attention proposed Tier Four and Tier Five Procurement activity. |
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| Government |
means the Government of the Northern Territory of Australia and includes Agencies, Government Business Divisions or other emanations of the Crown of the Northern Territory of Australia. |
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| Government Procurement Framework |
comprises the Procurement Act, Procurement Regulations, these Procurement Directions, the Northern Territory Procurement Code and Procurement Circulars. |
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| GST |
has the same meaning as in the A New Tax System (Goods and Services Tax) Act of the Commonwealth. |
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| Industry Participation Plans |
means a Tenderer's outline of their best endeavours to build Northern Territory industry participation and foster industry development which is required for all Tenders where the estimated value of the requirement is Tier Five or greater. |
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| Market Testing |
the process by which an Agency determines industry capability, capacity and willingness to satisfy Government Supplies. |
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| Minister responsible for Procurement |
means the Minister allocated responsibility, under the Administrative Arrangements Order, for the Procurement Act. |
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| Northern Territory Industry Capability Network Inc (NTICN) |
is the industry owned incorporated association that promotes and supports local Suppliers. |
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| Panel Contract |
means an arrangement under which a number of Suppliers may each provide a Supply to an Agency in accordance with terms and conditions specified in the contract or deed of standing offer supporting the arrangement. |
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| Period Contract |
means a contract for Supplies that is valid for a specified period of time. |
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| Performance Report |
means a formal review of contractor performance undertaken by the Delegated Officer from time to time. |
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| Pre-qualification |
is a two stage process where in stage one potential Suppliers are publicly invited to pre-qualify and are assessed in terms of their capacity and capability in relation to the project concerned, and in stage two, are invited to submit a Tender. |
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| Procurement Circulars |
issued to Agencies by the Agency responsible for Procurement Policy from time to time to explain and provide further guidance on the principles, practices and procedures to be observed in the Procurement of. |
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| Procurement Code |
means the Northern Territory Procurement Code. |
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| Procurement Directions |
means these Directions as issued by the Minister responsible for Procurement under section 11(1) of the Procurement Act. |
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| Procurement Policy |
means this policy contained in these Procurement Directions and incorporating the Government Procurement Framework. |
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| Procurement Principles |
the five fundamental principles on which the Territory's procurement policy is based. |
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| Procurement Review Board (PRB) |
means a Procurement Review Board established by or continued in existence under section 6 of the Procurement Act. |
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| Public Quotation |
means a Quotation submitted as a result of a public invitation for the submission of Quotation. |
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| Public Tender |
means a Tender submitted as a result of a public invitation for the submission of Tenders. |
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| Qualified Quotation/Tender |
is a Quotation / Tender that has been assessed to be non-conforming by virtue of the fact that it contains modifications to the technical specification due to an alleged physical impossibility of the Respondent / Tenderer to comply with the specification because of the unavailability of specified materials or equipment or due to an apparent ambiguity with in the Quotation/Tender documents. |
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| Request for Quotation (RFQ) |
means the document which invites Quotations specifying the functional, operational, qualitative, quantitative, time and cost requirements in respect of specific Supplies and includes the Assessment Criteria, Conditions of Contract, Conditions of Quotation, Declaration by Respondent and Response. |
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| Request for Public Quotation (RFPQ) |
means the document which invites Quotations specifying the functional, operational, qualitative, quantitative, time and cost requirements in respect of specific Supplies and includes the Assessment Criteria, Conditions of Contract, Conditions of Quotation, Declaration by Respondent and Response Schedules. |
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| Request for Tender (RFT) |
means the document which invites Tenders specifying the functional, operational, qualitative, quantitative, time and cost requirements in respect of specific Supplies and includes the Specification, Assessment Criteria, Conditions of Contract, Conditions of Tendering, Declaration by Tenderer and Tenderer Response Schedules. |
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| Requisition |
means an Agency authority to procure Supplies. |
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| Respondent |
is a Supplier who has submitted a Quotation to provide Supplies to an Agency.
Select Quotation Process: means the Procurement process where an Agency requirement for specific Supplies is selectively issued following the Approval to Invite Select Quotations. |
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| Select Tender Process |
means the Procurement process where an Agency requirement for specific Supplies is selectively issued following the issuing of a Certificate of Exemption. |
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| Sub contracting |
means the provision of Supplies by another party to a Contractor, in order to satisfy particular elements of a Contract. |
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| Supplier or Suppliers |
is an organisation or individual capable of providing Supplies. |
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| Supply or Supplies |
means a requirement of the Agency, including goods, works and services, and consultancies, provided or to be provided to the Agency. |
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| Tender or Tenders |
means an offer to provide Supplies at a stated or calculated price made in response to a notice given to prospective Suppliers requesting proposals for Supplies, whether that notice is given publicly or selectively, in writing or orally. |
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| Tenderer |
is a Supplier who has submitted a Tender to provide Supplies to an Agency. |
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| Tier One |
means Supplies with an estimated total value of less than $15 000. |
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| Tier Two |
means Supplies with an estimated total value of $15 000 but less than $50 000. |
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| Tier Three |
means Supplies with an estimated total value of $50 000 but less than $200 000. |
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| Tier Four |
means Supplies with an estimated total value of $200 000 but less than $5 million. |
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| Tier Five |
means Supplies with an estimated total of $5 million and greater. |
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| Value for Money |
means achieving the best return for Government recognising that this may not necessarily be at the lowest price. |
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